How to write a letter, email or message to your representative. Before writing a message, letter or email, determine who should receive it. This could be a local call or a letter to your senators - which is better - Write to your senators. Write to your senators if you have a long message or want to convey detailed information that cannot be communicated. To locate your senator using Congress.gov, simply visit the Congress.gov home page, scroll to the bottom of the screen and under "Current members of, emails and letters are ways effectively communicate with elected officials and other government representatives. Here are some tips on appropriate format and effective content for a, Write a letter to the senator if you prefer paper correspondence. Writing a physical letter may seem old-fashioned. You can write whatever you want. I suggest you call first to find the name of a specific person at the representative's office who handles immigration matters. I received a response within a few days with the status of my case from USCIS after sending this email: Dear Mr. XXXXX: Here are some tips from the University of California, Berkeley Library for contacting and communicating with your elected official by mail or e-mail: Be original: consider writing your own original correspondence. Although many organizations can provide you with a pre-written letter or postcard that you simply sign, many legislators,